INNOVATION September-October 2018

benefits, such as managing risks, meeting legal obligations, and achieving practical objectives. Professionals may wish to refer to the Engineers and Geoscientists BC Quality Management Guidelines – Retention of Project Documentation, Organization Quality Management (OQM) Manual Section 3, or attend an OQM training session ( egbc.ca/Events ). These resources provide guidance about how to meet the requirement for retaining complete project documentation established by the bylaws, including specific topics such as who is responsible for retaining project documentation after a professional leaves an organization (see Section 2.3 of the Quality Management Guidelines – Retention of Project Documentation) . Since choosing appropriate retention periods requires consideration of context-specific legal obligations, Engineers and Geoscientists BC also recommends that professionals to seek legal advice when preparing a document retention policy. j

period considerations should factor into their development of a document retention policy. PRIVACY LAWS Various privacy laws will apply to different organizations and individuals, and impact the length of retention periods that will be appropriate for them. Professionals working for private sector organizations in BC may be subject to the Personal Information Protection Act or the Personal Information Protection and Electronic Documents Act. Professionals working for public bodies in BC may have to manage documents in a manner that complies with the Freedom of Information and Protection of Privacy Act. Professionals should seek advice from a lawyer to determine which act, or acts, apply to their organization and how this impacts their retention of documents. HOW DO I CREATE A DOCUMENT RETENTION POLICY? A document retention policy may have many

Decoding Cyber Risk Join us to learn more about cyber risks, security breaches and how to manage breach incidents – Friday, October 19 at 2 p.m. at the Engineers and Geoscientists BC 2018 Annual Conference and AGM.

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