Innovation-Nov-Dec-2023

BOARD REPORT

BOARD MEETING HIGHLIGHTS: SEPTEMBER 15, 2023 The following are the highlights of the September 15, 2023, Engineers and Geoscientists BC’s Board meeting. BOARD LEADERSHIP MODEL AND POLICIES UPDATED The Board approved a Board Leadership Governance Model, recommended by the Governance Subcommittee, that will establish the structure and processes to guide Board leadership and succession. The model will be effective beginning with the 2024/2025 Board year, following the appropriate policy development and Bylaw updates. To guide the process of selecting the Board’s leadership for the upcoming year (2023/2024), the Board also updated its policies that govern the process of selecting individuals for the Chair and Vice Chair roles. The Board will appoint individuals to both roles from among its registrant Board members at its inaugural meeting in October; each position is a one-year term. The Board also approved: ‣ The results of a needs assessment, which identifies challenges and opportunities for the year ahead and will be

used to guide the selection of its Chair and Vice Chair this fall; ‣ An updated Code of Conduct for Board members that reflects new terminology and aligns with the organization’s 2022-2027 Strategic Plan; ‣ An updated Policy on Board Meetings, which was amended to reflect a new process for adding items to Board meeting agendas; and ‣ An updated structure and Terms of Reference for the Board’s three subcommittees: Governance; Finance, Audit and Risk; and Human Resources Oversight. NEW AND REVISED GUIDELINES APPROVED The Board approved two guidelines for publication following legal and editorial review: 1. Professional Practice Guidelines – Erosion and Sediment Control. This new guideline was authored in collaboration with the College of Applied Biologists and the BC Institute of Agrologists, with input from Forest Professionals BC and Applied Science Technologists and Technicians of BC. It addresses expectations and obligations for professionals managing runoff, erosion, and sediment from a site under construction. 2. Professional Practice Guidelines - Professional Services in the Forest Sector - Forestry Roads. This revised guideline clarifies professional practice expectations, updates the guidelines to current standards of practice, includes guidance for forestry road crossing inspections, provides example professional assurance statements for various activities, and provides additional detail for forestry road retaining walls. AUDITED FINANCIAL STATEMENTS APPROVED The Board received the report of the Audit Subcommittee and approved the organization’s audited financial statements for the fiscal year ended June 30, 2023. No material weaknesses in internal controls were noted and no audit adjustments were proposed. The complete audited financial statements are available in Engineers and Geoscientists BC’s Annual Report at egbc.ca/ Annual-Report . To access the minutes for this or other Board meetings, visit egbc.ca/Board-Schedule-Minutes .

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NOVEMBER/DECEMBER 2023

INNOVATION